University of Wisconsin- La Crosse 

Organization Overview

The University of Wisconsin-La Crosse (UW–La Crosse) provides a challenging, dynamic, and diverse learning environment in which the entire university community is fully engaged in supporting student success. Grounded in the liberal arts, UW-La Crosse fosters curiosity and life-long learning through collaboration, innovation, and the discovery and dissemination of new knowledge. Acknowledging and respecting the contributions of all, UW-La Crosse is a regional academic and cultural center that prepares students to take their place in a constantly changing world community.

UW-La Crosse’s strategic plan Sustaining Excellence continues to move our community forward through its four pillars: increasing community engagement, achieving excellence through equity and diversity, investing in our people, and advancing transformational education. More information about the ongoing work of Sustaining Excellence is available at www.uwlax.edu/info/strategic-plan. 

The UW-La Crosse campus is nestled in a residential area of the City of La Crosse (pop. 52,000) located in western Wisconsin.  The area, known as the 7 Rivers Region, is famous for its exceptional natural beauty which includes the Mississippi River on one side, majestic bluffs on the other, and views of rolling farmland and forested valleys in between.  Abundant water, woodlands and varying terrain provide ample opportunities for year-round outdoor recreation.  Only a couple of hours from Minneapolis or Madison, La Crosse enjoys the affordability and charm of small town living with larger city benefits.  Three colleges, two world-class medical institutions, the La Crosse Symphony Orchestra, a restored nineteenth century downtown business district, and a number of galleries and art centers have made La Crosse a regional center for culture, entertainment, medical care, shopping, sports and recreation.

To learn more about the University of Wisconsin-La Crosse visit https://www.uwlax.edu/ or to view the organizational chart for Business Services visit https://www.uwlax.edu/globalassets/offices-services/admin-finance/businessservicesorgchart.pdf.

Position Overview

The University of Wisconsin-La Crosse is looking for the type of employee who understands financial management, is an articulate communicator, and can support the team philosophy.  Under the general supervision of the Controller, this position is responsible for the management and direction of staff dealing with the financial transactions and systems of the university.  This person will supervise staff responsible for grant accounting, auxiliary accounting, capital equipment inventory, revenue accounting, internal chargebacks, bank transaction review, account reconciliations, general ledger accounting, and financial reporting.  This position is responsible for establishing and maintaining financial journals, accounts, ledgers, procedures, and records in the university’s automated financial systems.  The General Accounting Manager is responsible for internal controls and is a campus liaison for issues related to financial transactions and systems.         

The General Accounting Manager is expected to have an understanding of Generally Accepted Accounting Principles (GAAP) as they relate to university accounting.  This position will need to acquire the knowledge of the University of Wisconsin System (UW System), the State accounting system and federal grant regulations.  The General Accounting Manager will also need to be aware of UW System Board of Regents policies and UW System and UW-La Crosse policies and procedures and is responsible for maintaining compliance.  Work is performed under general supervision, but it is expected that the manager will progress to independent work after gaining knowledge and experience working within the UW System.

Education and Qualifications

Required Qualifications:

  • Bachelor’s degree in accounting, finance, or a business-related field
  • Minimum 5 years professional financial experience with demonstrated increasing responsibility
  • Knowledge of Generally Accepted Accounting Principles (GAAP)
  • Strong aptitude for understanding and analyzing automated accounting systems
    • Ability to interpret and analyze financial data from accounting systems and rules and regulations to create reports, complete reconciliations, and prepare projections
  • Proficient in use of Microsoft Office Suite
  • Excellent organizational skills
  • Excellent written and oral communication skills
  • Ability to interact respectfully with people with diverse socioeconomic cultural and ethnic backgrounds
  • Ability to conduct oneself with personal integrity and to perform work with high ethical standards.

 

Preferred Qualifications:

  • Bachelor’s degree in accountancy
  • Certified Public Accountant (CPA) and/or Masters of Business Administration (MBA)
  • Previous supervisory experience
  • Previous experience in higher education
  • Knowledge of governmental or fund accounting
  • Proficient in the development of computer queries to extract accurate data and reports

Position Summary 

The General Accounting Manager is responsible for the management and direction of staff dealing with the financial transactions and systems of the university.  This person will supervise staff responsible for grant accounting, auxiliary accounting, capital equipment inventory, revenue accounting, internal chargebacks, bank transaction review, account reconciliations, general ledger accounting, and financial reporting.  This position is responsible for establishing and maintaining financial journals, accounts, ledgers, procedures, and records in the university’s automated financial systems.  The General Accounting Manager is responsible for internal controls and is a campus liaison for issues related to financial transactions and systems.  

This position works standard hours Monday through Friday and reports to the Controller.  The employee is expected to have an understanding of Generally Accepted Accounting Principles (GAAP) as they relate to university accounting.  This position will need to acquire the knowledge of the University of Wisconsin System (UW System), the State accounting system and federal grant regulations.  The General Accounting Manager will also need to be aware of UW System Board of Regents policies and UW System and UW-La Crosse policies and procedures and is responsible for maintaining compliance.  Work is performed under general supervision, but it is expected that the manager will progress to independent work after gaining knowledge and experience working for the university.

Duties/Responsibilities

45% Responsible for integrity and accuracy of general accounting transactions

•             Oversee the processes for entries into the accounting system.  Ensure that adequate internal controls are established, operating as designed, and are effective to protect the integrity of transactions while maintaining proper audit trails.

•             Run integrity checks of general ledger transactions to ensure the integrity of transactions and to identify and resolve problems as quickly as possible.

•             Conduct campus training on fund accounting, WISconsin Data Mart (WISDM), and related processes that affect the general ledger and provide ongoing support for issues and questions related to these items.

•             Implement new initiatives related to the general ledger, such as PeopleSoft upgrades, payroll interface, etc.

•             Assist the Controller in coordinating the month end and fiscal year end closeout procedures including setting calendar, communications with UW System and campus, working with staff and other departments to meet system guidelines and deadlines. Perform necessary year-end closing entries.

•             Establish, implement, and maintain written policies and procedures for departmental functions relating to financial transactions and systems. Ensure procedures keep UW-La Crosse in compliance with State and Federal reporting requirements.

•             Communicate changes or updates to processes related to financial transactions and system functions to the campus community including the maintenance and updating of webpages, publications, etc.

•             Oversee preparation and accuracy of various reconciliations (bank, student loan, scholarship, etc.) ensuring all account variances are explainable for Controller review.

•             Assist with the development of the institutional internal control plan and provide support for internal and external audits including the implementation of recommendations related to financial transactions and systems.

•             Ensure that adequate internal controls are established, operating as designed and are effective to protect the integrity of transactions while maintaining proper audit trails.

•             Assist with the review of requests for and assign new accounts based on the campus organization structure.

•             Develop, establish, and maintain reporting structures that serve as the basis for all financial management information.

•             Collaborate on the maintenance of tables and trees in Shared Financial System (SFS) used to store chartfield information.  Perform on-going maintenance and date changes for reporting purposes.

15% Preparation of financial reports

•             Monitor the processing of daily SFS  nVision reports and resolve any processing problems with campus and DoIT (Division of Information Technology) staff.

•             Assist the Controller with coordinating the preparation of campus GAAP reports as directed by UW System Administration annually for inclusion in the University of Wisconsin Annual Financial Report.

•             Develop, run, and analyze financial management reports and resolve potential problems with campus administrative personnel. 

•             Develop reports for management, campus personnel, UW System Administration, and others, as requested.

•             Oversee the maintenance of the Capital Inventory/Asset Management system for GAAP reporting, annual equipment inventory, and various reports requiring capital equipment tracking.

10% Federal program accounting

•             Oversee the draw of funds for federal programs and processing of necessary ledger transaction to record entries.

•             Oversee the preparing of accounting and program reports for federal programs.

•             Supervise staff performing grant management to ensure compliance with federal requirements.  Ensure communication and support services are provided to principal investigators who perform the functional portion of the grants.

•             Oversee the preparation and accuracy of financial aid and grant related reconciliations ensuring all account variances are explainable for Controller review.

10% Act as a University resource and provide assistance to the Controller

•             Conduct campus training related to financial transactions, including the use of WISDM, providing ongoing support for issues and questions.

•             Communicate changes or updates to processes related to general accounting functions to the campus community including the maintenance and updating of webpages and publications.

•             Identify processes that could be automated to provide efficient, accurate, and cost effective accounting for the university.

UW-La Crosse is proud to be an equal opportunity employer.

PeopleFirst HR Solutions is proud to partner with The University of Wisconsin- La Crosse in filling this position. To review a complete position description for the position visit http://www.peoplefirsthrsolutions.com/employment-opportunities/.

Interested professionals should submit a resume, salary history, contact information for three professional references (name, title, relationship, email address, phone number) and a cover letter addressing these two questions:

1.      Summarize how you meet the required qualifications and highlight your general accounting experience.

2.      Please describe your experience in leadership and supervisory roles, as well as being a resource for others.

Pleases send the requested information to mhelgeson@peoplefirsthrsolutions.com, or send them to PeopleFirst HR Solutions, 600 North 3rd Street, Suite 204, La Crosse, WI 54601.

Application materials should be submitted by the target date of October 31, 2018, although expressions of interest may be considered until the position is filled.